Question 1

How to search for a drug

Accepted Answer

ClinicYou creates a clinic-wide list of drugs on the fly, as you and your colleagues work. As you add drugs to your patients' medical records, they are added to your clinic's personal database of drugs (similar to how diagnosis and procedures are added to your list). Once in the database, they autosuggest as you type next time.

| Icons at the top of the EMR page gives you quick access to coding diagnoses and drugs

Add Diagnoses and Drugs

You can manually type drug names and doses in, but can also search an online resource to find available drug names and doses quickly. This is how it is done:

Type a few letters of the drug, then click the lens icon next to the field
A panel with the matching names will appear below the patient drug list
You can copy and paste those in the drug name field for accuracy

Find Drugs

From August 2023, we have another way of adding drugs to the list on patient's medical records. With the 'more' actions buttons visible on the left of the notes entry (to open those, click the small triangle), click the magic wand icon. This will display a popup which gives you a way of extracting SNOMED codes from the notes text and any drug names. Once a list of names / codes are displayed, you can select desired ones and add them to the list with a sing

Question 2

Can I copy text from an EMR entry?

Accepted Answer

Copying Test from EMR

This is useful mainly for writing a letter associated with that entry. Most people find the note's contents are repeated in the letter. It is then useful to be able to copy the text for that reason. And there are other use cases for this facility. Of course you can copy the typed text:

Click the 'more' button to reveal the 'copy' button. Tap that and you are good to go.

Copying Text

| At ClinicYou, we are all about making clinician's lives easier - so we have made it even easier. When you start a letter, you will see a way to import the selected EMR entry text in one click. See the image below.

Import Text

Question 3

Pricing

Accepted Answer

${color}[#e9ac05](If our pricing page is not clear enough, here is further clarification:)

ClinicYou is based on monthly subscription per users in a clinic (clinicians or staff) and is free to patients. We have a volume based pricing model. For the first 5 users, each user costs £40 per month, and the next 6 - 10 users cost £30 per month (discounted annual pricing is sometimes available - please check pricing page). If you have more than 10 users, we can negotiate a custom enterprise plan for you.

Does ClinicYou have any additional / hidden charges?

There are no 'hidden' charges. We have a very transparent pricing policy - as follows:

ClinicYou offers 'value added services'. These are:

Pay As You Go SMS appointment reminders - £0.05 per text reminder. To enable, go to My Account / My Clinic and click *Send SMS reminders *checkbox.
Print fee for centrally printing and delivering a physical letter - this advised at the point of print, and added to monthly billing. Please check printing panel for up-to-date prices.
Video calls are metered beyond the first 60 minutes of calls each month, but this is less than the price of a phone call often.
Click to Call - you can click a patient's number and connect the call to your personal mobile, whilst not showing your number to patient. This is billed on duration of the call and you get to see itemised call charged from your profile.
Transcription costs - we have AI based near 100% accurate transcription ser

Question 4

How can I add patient's GP?

Accepted Answer

There are several ways tom enter a patient's GP. ClinicYou makes it easy based on the context you are in. GP name and address are saved to your Contacts data base, the button to open this is at the top of the page.

Contacts

1. From the EMR page

When you are in the EMR page, you can easily add a GP to the current patient - open the contacts panel, find or add a GP, then click 'Set as Patient's GP'. button on the panel. That's all - you can verify the selection has gone through by looking on the patient demographics panel.

Set as GP

2. When you start creating a letter

You don't have to stop and go through all of the steps above if you have already started creating a letter and then find the addressee is not in your Contacts. Just choose to add a new contact inline, then check 'This is Patient's GP'. This was a new contact is created and added to the patient.

Add New Contact 3.

You can also do this on Patients page - same process as (1).

| Sometimes you can't remember the GP name but remember surgery name or town. You can use these in the search field for a fuzzy search.

Question 5

Attach documents to EMR

Accepted Answer

Attachments and letters are episode / context sensitive and are related to notes in the EMR. So, you need to first make a an entry in the EMR, and once this is saved, you will see options such as attach notes, delete, print etc. Click the paperclip icon to attach something. A wide range of attachments are allowed - including PDFs, images and voice files.

attach document icon

| Hover over the name of the attachment or letter to delete.

Delete an attachment

|| Use the little triangle to display hidden options such as Delete

Question 6

Making Appointments (Using Calendar / Scheduler)

Accepted Answer

There are three ways to make an appointment.

On the Scheduler (Calendar) page
From within the patient's medical records
From the patient demographics panel on Patients tab

If you are new to ClinicYou, it is best to start on the Scheduler page, where you can be systematic and set up your products and services, first and then start creating appointments. Once you have products and services created, these will autosuggest as you type in the appointment type field.

| If you want to get started quickly, you can create appointment types on the fly by adding a new patient (without first creating appointment types etc.).

You can also make an appointment from the patient demographics page. Again, system can autosuggest previously used appointment types or add brand new ones. Previously entered appointment types are editable on the EMR page using 'Products and Services' button - which lists them and selecting a line shows fields to edit.

ClinicYou creates an invoice item automatically for each appointment, so that you never forget to invoice for an appointment. You then gather them up for create invoices in the Invoice tab. If you wish, you can disable this behaviour by clicking the checkbox 'Do not auto-invoice appointments'.

Disable Auto Invoice Appointments

Automatically captured invoice items are displayed on the date of the appointment and will remain there until you d

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